The Role of Executive Board Meetings and How They Differ From Regular Board Meetings

Executive sessions are used by boards to address sensitive issues that require more privacy and independence. These discussions allow participants to communicate freely and without the pressure of public opinion, arriving at decisions based on all perspectives. The article discusses the importance of executive sessions and how they differ from board meetings. It also provides the best practices for making them successful.

The president of the board or meeting chair starts the session by welcoming everyone who is present. This is followed by an explanation of the purpose and topic of the discussion by the CEO or any other board member in charge of the agenda. This helps the board understand the context of the topics that will be discussed, and helps avoid confusion or misunderstandings.

Executive sessions are usually reserved for board members and can be held prior to, during or following the board meeting. Board Source (formerly known as the National Center for Nonprofit Boards) however, notes that other stakeholders can be invited to an executive session for a portion or all of the time if they need to provide professional advice or issue conclusions.

It’s important to keep in mind that, as with any other board meeting, executive sessions must be focused on addressing items that are beneficial to the company. Concentrating on the business of the board will ensure attendees remain engaged and will prevent the meeting from becoming overly heated or a venue for spreading gossip.

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