The Benefits and Challenges of Virtual Board Meetings

Virtual board meetings are a convenient and efficient method to discuss important issues that face your nonprofit organization. You can schedule meetings at the time that suits the board members without having to interrupt their work. They also www.boardroomtx.com/sponsoring-vs-mentoring/ let you retain and attract talent, regardless of their geographic location and expand your options for recruitment.

There are still challenges with virtual board meetings, despite their benefits. The first is keeping your attendees entertained. It is difficult to keep them focused without the camaraderie of a live meeting. To combat this, create an agenda with a clear outline and limit the time for discussion.

It’s equally important to ensure that all participants are heard, even if they don’t speak up in the meeting. To do this, ask them to mute their microphones when they’re not speaking and then let them unmute the audio when they’re ready to speak. Utilize a video conferencing software which automatically records audio and visuals so that your team members who aren’t tech-savvy can take part.

It is crucial to have a board management software suite that has secure document storage that allows sharing, archive and annotation of documents prior to and during the meeting. This will allow your board to quickly examine and share important information, like governing documents, financial reports and other critical information. Then, it will be easy to compile detailed and accurate minutes of the meeting for distribution afterward.